APPROVAL OF MINUTES

5. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 022018 WS Minutes.pdf
Attachment: 022018 Board Meeting Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

6. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board March 6 2018 (Regular).pdf
Attachment: Board March 6 2018 (Addendum 1).pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

7. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the Reassignment Review Committee in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: 03.06.2018 Reassignment for School Board Meeting.pdf (Confidential Item) 

GENERAL ITEMS

8. CERTIFICATION OF EDUCATIONAL FACILITIES INVENTORY

Description
Chapter 1013, F.S., requires each School Board to certify by each April 1st that its educational facilities data within the Florida Inventory of School Houses is current and accurate. The district's data has been updated by the Construction Services' Plan Room to reflect all changes since the 2017 certification.

Recommendation
That the School Board of Sarasota County certifies that the district's educational facilities data is current and accurate.

Attachment: 2018 FISH Certification Form.pdf

9. APPROVAL OF SOUTHSIDE RIGHT OF WAY EASEMENT FOR CITY OF SARASOTA

Description
As part of the Osprey Road Improvement project, the City of Sarasota needs to obtain a right of way easement for the intersection improvements at Webber and Osprey located on the Southside Elementary site. In order to proceed with the Osprey Road Improvement project, the right of way easement from the School Board is needed.

Recommendation
That the School Board of Sarasota County approve the right of way easement at the corner of Webber and Osprey on the Southside Elementary School site for the City of Sarasota, as presented.

Attachment: Southside Right of Way Easement.pdf

10. APPROVAL OF SUNCOAST TECHNICAL COLLEGE TUITION AND FEES STRUCTURE FOR 2017-2018

Description
Florida Statute provides for and requires the charging and collection of tuition from adults for post-secondary programs funded by the Workforce Education Fund (s. 1009.22, FS).

This section of statute authorizes local school boards to establish tuition and lab fees for Workforce Education programs, fees for Continuing Workforce Education programs and other programs not reported to the Department of Education for funding purposes.

The presented tuition for Adult Occupational Programs (Career Certificates) and Adult General Education is equal to the state standard tuition rate.

As part of this request, Suncoast Technical College is also including high school fees and testing fees for informational purposes.

Recommendation
That the Suncoast Technical College tuition and fees structure for 2017-2018 be approved retroactively to July 1, 2017 as presented.

Attachment: 2017-18 Tuition-Fees Agenda Item - FINAL.pdf

11. APPROVAL OF EASEMENT ALONG PROPERTY IN WEST VILLAGES FOR FLORIDA POWER & LIGHT

Description
As part of the construction of West Villages Parkway, Florida Power & Light needs to obtain utility easements in order to construct power lines located along West Villages Parkway. The location of this easement includes property owned by Sarasota County Schools as identified in the attached easement documents. In order to proceed with the construction of the road, a utility easement from the School Board is needed.

Recommendation
That the School Board of Sarasota County approve the Florida Power & Light utility easement on West Villages Parkway adjacent to the Sarasota County School District's property, as presented.

Attachment: FPL easement for West Villages site.pdf

AGREEMENTS/CONTRACTS

12. APPROVAL OF THE CONTRACT BETWEEN CHILDREN'S THERAPY WORKS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORDIA

Description
The Individuals with Disabilities Education Act IDEA (2004)requires school districts to set aside a proportional share of their Federal IDEA funds to provide services to students with disabilities enrolled in private schools by their parent, including McKay Scholarship students. The services most requested by private schools are speech therapy, occupational therapy and physical therapy. Since the district does not have direct hire staff available to provide these services, contracts with private vendors like Children's Therapy Works are being implemented to meet this requirement. The total contract amount not to exceed $95,000.00.

Recommendation
That the contract between Children's Therapy Works and The School Board of Sarasota County, Florida be approved as presented.

Attachment: CTW fiscal Jan 2018.pdf

13. APPROVAL OF THE DUAL ENROLLMENT ARTICULATION AGREEMENT BETWEEN THE UNIVERSITY OF FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
This revised agreement is for UF to provide Dual Enrollment courses for eligible high school students, that count toward high school credit and toward a university degree. The previous agreement had an error on the dates of the term of this agreement. The dates have been corrected.

Recommendation
That the revised Dual Enrollment Articulation Agreement between the University of Florida and the School Board of Sarasota County, Florida be approved.

Attachment: UF Dual Enrollment Articulation Agreement.pdf

14. APPROVAL TO PURCHASE AND INSTALL NEC FLAT SCREEN DISPLAYS AND PEERLESS WALL MOUNTS IN NON-INSTRUCTIONAL SPACES ACROSS THE DISTRICT

Description
This agreement provides that CDW will supply the 70" NEC displays and Peerless wall mounts for conference areas not affected by the panel refresh project. Installation of displays and mounts will be completed by Automated System Consulting, ASC Inc. Removal of obsolete Activboards will also be completed by ASC Inc. NEC displays have been chosen to replace the Activboards in these areas. These are areas where the touch capabilities of the Activpanel is not used. Use of non-touch displays present a cost savings as compared to an interactive Activpanel Touch.

Recommendation
That the NEC display and installation be approved by the Board as presented. Capital funds from the Information Technology Department's budget will be used for purchasing.

Attachment: JMPQ916.pdf

GRANTS

15. APPROVAL OF INCREASING THE INVENTORY OF ROBOTS FOR THE ELEMENTARY LEVEL AT PINE VIEW SCHOOL TO THE STEINWACHS FAMILY FOUNDATION

Description
COMPETITIVE: Grant funds of $4,000 will improve problem solving, critical thinking and collaboration skills of Pine View elementary students through robotics.

Recommendation
That the Increasing the Inventory of Robots for the Elementary Level at Pine View grant proposal be approved.

Attachment: Robotics PV.pdf

16. APPROVAL OF THE WARHOL FLOWERS IN THE FACTORY GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR ALTA VISTA ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,147 will allow Alta Vista students to create Warhol-inspired pop art at Selby Botanical Gardens.

Recommendation
That the Warhol Flowers in the Factory grant application be approved.

Attachment: Warhol Flowers.pdf

17. APPROVAL OF THE W3: WEATHER - WATER CYCLE - WATERSHED GRANT PROPOSAL TO THE AMERICAN HONDA FOUNDATION FOR WILKINSON ELEMENTARY SCHOOL

Description
COMPETITIVE: Grant funds of $33,000 will provide hands-on activities for students to help them improve understanding of the science behind the weather, local water shed and the water cycle.

Recommendation
That the W3: Weather - Water Cycle - Watershed grant proposal be approved.

Attachment: W3.pdf

18. APPROVAL OF THE STUART LITTLE: THE MUSICAL GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TAYLOR RANCH ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,200 will enrich Taylor Ranch Elementary students' understanding of musical theatre and how it relates to literature.

Recommendation
That the Stuart Little: The Musical grant application be approved.

Attachment: Stuart Little.pdf

19. APPROVAL OF THE REACH FOR THE STARS NATIONAL ROCKET COMPETITION GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR VENICE HIGH SCHOOL

Description
NON-COMPETITIVE: Grant funds of $2,638 will allow Venice High students to improve science and technology skills as they prepare for the national rocket competition.

Recommendation
That the Reach for the Stars National Rocket Competition grant application be approved.

Attachment: Reach for Stars.pdf

20. APPROVAL OF THE HOVERCRAFT PROJECT GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR PINE VIEW SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,700 will allow Pine View School students to build teamwork skills while developing and assembling hovercrafts.

Recommendation
That the Hovercraft Project grant application be approved.

Attachment: Hovercraft.pdf

21. APPROVAL OF THE SEA OUR IMPACT GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR BROOKSIDE MIDDLE SCHOOL

Description
NON-COMPETITIVE: Grant funds of $3,850 will help Brookside Middle School students learn about sea debris and its impact on the local marine ecosystem.

Recommendation
That the Sea Our Impact grant application be approved.

Attachment: Sea Our Impact.pdf

22. APPROVAL OF THE RED'S READING REVOLUTION GRANT APPLICATION TO THE COMMUNITY FOUNDATION OF SARASOTA COUNTY FOR TATUM RIDGE ELEMENTARY SCHOOL

Description
NON-COMPETITIVE: Grant funds of $5,000 will integrate art with science to improve Tatum Ridge Elementary students' science understanding.

Recommendation
That the Red's Reading Revolution grant application be approved.

Attachment: Red's Reading Revltn.pdf

23. APPROVAL OF THE EDUCATORS RISING PILOT INITIATIVE GRANT PROPOSAL TO THE CHARLES & MARGERY BARANCIK FOUNDATION

Description
COMPETITIVE: Grant funds of $87,500, awarded over 5 years, will recruit high school students to the teaching profession through a career development pipeline at the district's five comprehensive high schools.

Recommendation
That the Educators Rising Pilot Initiative grant proposal be approved.

Attachment: Educators Rising.pdf

FIELD TRIPS

24. APPROVAL OF PINE VIEW SCHOOL'S SPEECH AND DEBATE FIELD TRIP TO ATTEND THE NSDA TOURNAMENT OF CHAMPIONS IN LEXINGTON, KY ON APRIL 27-MAY 1, 2018

Description
These students will represent Pine View School in an inter-curricular Speech and Debate tournament.

Recommendation
That the Pine View School Speech and Debate field trip to Lexington, KY on April 27-May 1, 2018 be approved.

25. APPROVAL FOR VENICE HIGH SCHOOL'S BAND STUDENTS FIELD TRIP TO WASHINGTON, D.C. ON MAY 31-JUNE 5, 2018

Description
This field trip will allow Venice High School's Band students to perform patriotic songs for the public including veterans of the United States Armed Forces.

Recommendation
That the Venice High School Band field trip to Washington, D.C. on May 31-June 5, 2018 be approved.

MATERIALS MANAGEMENT

26. APPROVAL TO AWARD BID#18-0121 FOR GLASS PRODUCTS, INSTALLATION, AND RELATED SERVICES

Description
A bid to provide 'Glass Products, Installation, and Related Services' was received from one vendor on February 6, 2018. The bid of Key Glass, LLC, was the best low bid meeting the advertised specifications. This bid is for a period of three years with an option to renew for two additional one-year periods. Funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Key Glass, LLC to provide 'Glass Products, Installation, and Related Services' in an amount not to exceed $155,000.00 for a three-year period, be approved as presented.

Attachment: GlassProducts18-0121REC.pdf

27. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER THE ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law. The funds for these purchases are contained in the budget allocated to the appropriate department and schools.

Recommendation
That the attached list of contracts for anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggybacks 3.6.18.pdf

28. APPROVAL TO INCREASE THE PURCHASING LIMIT FOR BID #17-0103 FOR GYMNASIUM, OUTDOOR BLEACHERS, AND ATHLETIC EQUIPMENT

Description
Bid #17-0103 for 'Gymnasium,Outdoor Bleachers, and Athletic Equipment' was approved for award on April 7, 2015 to Southeastern Surfaces & Equipment, Inc., for $350,000.00. This bid is due to expire on April 6, 2018. This bid has been extended for six months to allow for development of a new bid. The Facilities Services Department is requesting an increase of the purchasing limit of this bid by an additional $200,000.00 for anticipated expenditures until award of a new bid. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the request to increase the purchasing limit for Bid #17-0103 for 'Gymnasium, Outdoor Bleachers, and Athletic Equipment' by an additional $200,000.00, be approved as presented.

Attachment: GymInspectRepair Increase Adg.pdf

29. APPROVAL TO AWARD RFP #18-0225 FOR INTERNET ACCESS PROVIDER E-RATE

Description
Proposals for 'Internet Access Provider E-Rate' were received from three vendors on January 24, 2018. The proposal of Fibernet Direct Florida, LLC, was the best proposal meeting the advertised specifications. This proposal is for a period of three years with an option to renew for two additional one-year periods. The Telecommunications Act of 1996 established a fund by which Schools and Libraries across the Country could access discounts on eligible telecommunications products and services. The program is commonly known as the E-Rate Program. The eligibility for discounts on internet access, telecommunications products and services, internal connections products, services and maintenance is determined by the Federal Communications Commissions (FCC). Funding is made available upon application approval by the Schools and Libraries Division (SLD) of the Universal Service Administration Company (USAC), which was established by the Act. The funds for these services are contained in the budget allocated to the Information Services Department.

Recommendation
That the proposal of Fibernet Direct Florida, LLC, for 'Internet Access Provider Rate' in an amount not to exceed $550,000.00 for a three-year period, be approved as presented.

Attachment: InternetAccessProvider18-0225RFP REC.pdf

30. APPROVAL TO AWARD BID #18-0119 FOR TANK PUMPING & HYDRO-JETTING SERVICE

Description
Bids to provide 'Tank Pumping & Hydro-Jetting Service' were received from two vendors on February 6, 2018. The bid of Blue Septic Tank Service, Inc., was the best low bid meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with option to renew for two additional one-year periods. Funds for these purchases are contained in the budget allocated to the Facilities Services Department.

Recommendation
That the bid of Blue Septic Tank Service, Inc., to provide 'Tank Pumping & Hydro-Jetting Service' in an amount not to exceed $175,000.00 for a three-year period, be approved as presented.

Attachment: TankPumpHydroJet18-0119REC.pdf

31. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, a property to be deleted, be approved as presented.

Attachment: Deletion Report 3.6.18.pdf

CONSTRUCTION

32. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SOUTHSIDE TRAFFIC GATE ARM PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 which was approved on February 12, 2018. The Director of Construction Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the Final Payment to the contractor be approved as presented.

Attachment: 201800770-02-FINAL.pdf

33. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE VENICE ELEMENTARY ADMINISTRATION SECURITY PROJECT 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21800769-03-FINAL.pdf

34. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE TAYLOR RANCH PORTABLES 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21705618-03-FINAL.pdf

35. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE LAKEVIEW ADMINISTRATION & SECURITY 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21800768-03-FINAL.pdf

36. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE ASHTON PORTABLES 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21705616-03-FINAL.pdf

37. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE LAUREL NOKOMIS SCHOOL PORTABLES 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21705827-03-FINAL.pdf

38. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE SARASOTA MIDDLE SCHOOL PORTABLES 2017.

Description
All work has been completed. The final project costs have been internally audited and are enclosed in Final Contractor's Application and Certificate for Payment No. Three (3). The Director of Construction Services Department has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: 21705617-03-FINAL.pdf

39. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS.

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of ($68,809.96) in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-MARCH06_COs.pdf

FINANCE

40. APPROVAL OF THE SUPERINTENDENT'S FINANCIAL STATEMENTS FOR THE MONTH ENDING JANUARY 31, 2018

Description
The Superintendent’s Financial Statements for the month ending January 31, 2018 does not reflect any unexpected trends for the third quarter of the 2017-2018 fiscal year.

Recommendation
That the Board approves the Superintendent’s Financial Statements for the month ending January 31, 2018 as presented.

Attachment: Jan 17-18 supers.pdf

SCHOOL BOARD RULES

41. APPROVAL OF REVISED SCHOOL BOARD POLICY 2.95*+

Description
Policy 2.95*+ Wellness Program has been advertised and is ready for approval.

Recommendation
That the revised School Board Policy 2.95*+ be approved as presented.

Attachment: Policy 2.95 Wellness Program.pdf